The last check before a document leaves the building.
Sweep scans Excel, Word, and PDF files for the things a quick read-through never catches: hidden sheets, tracked changes, embedded objects, password protection, and PII sitting where nobody thought to look. Flag it, clean it, and keep the audit trail to prove you checked.
Issue and format counts reflect Sweep's default configuration.
What happens when a document goes through Sweep
Upload a file, and Sweep parses its actual internal structure, not just what renders on screen, so it catches what a quick read-through, or even Office's built-in inspector, misses.
Scan & detect
Sweep reads the file's actual container format, hidden sheets, tracked changes, embedded objects, not just what's visible on the page.
Text is pulled from every layer, including hidden sheets and rejected tracked changes, so PII hiding there doesn't slip through.
Encrypted or password-protected files are flagged as unreadable rather than silently skipped.
Excel, Word, and PDF are scanned through the same pipeline instead of three separate native inspectors.
Flag & review
Each issue is labeled and located: "Hidden sheet 'Pricing_Internal' — 340 rows," "12 SSNs found in tracked changes."
Runs across visible and hidden content alike, catching the PII sitting in a sheet or a rejected edit that a manual review would never open.
Walk through every finding before deciding what to strip and what to keep.
Flags PDFs where a black box was drawn over text that's still selectable underneath.
Clean & audit
Strip hidden sheets, accept or reject tracked changes, clear document properties, remove embedded objects.
Cleanup produces a sanitized copy; the original file is never modified in place.
An exportable, timestamped record of what was found and what was cleaned, for compliance sign-off.
Uploaded files are processed and discarded, not stored, unless you explicitly opt into keeping a report.
Rule-based by default. AI when you want broader coverage.
Every scan runs a fast, private, rule-based pass first. Turn on the AI-assisted engine when you need broader PII coverage, nothing about the structural scan depends on it.
Regex-based PII matching by default, no file ever has to touch a cloud AI unless you choose it to; a pluggable AI-assisted engine is available for broader coverage.
Purpose-built structural parsers for .xlsx, .docx, and .pdf, run locally, no dependency on Office or Acrobat being installed.
Export findings and the audit log as PDF or CSV, whichever your compliance workflow already expects.
Run it as a hosted scan, or self-hosted alongside the rest of your Docket deployment.
A record your compliance team can point to.
Sweep is built so a team can prove it checked a file, not just that someone eyeballed it before hitting send.
- Uploaded files are processed in memory and discarded after the scan, not stored, unless you explicitly opt into keeping a report.
- PII detection defaults to a local rule-based engine; the AI-assisted engine is opt-in, never required.
- Cleanup always produces a new sanitized copy; the original file is preserved untouched.
- Every scan and every cleanup action writes to an exportable, timestamped audit report.
- Parses the file's actual internal structure, not just the rendered page, so hidden sheets and buried tracked changes can't hide from it.
What changes when hygiene checks aren't manual?
Word, Excel, and Acrobat each ship a built-in inspector. Here's what changes when one tool covers all three, consistently, with a record to show for it.
| Area | Manual, per-app inspector | Sweep |
|---|---|---|
| Coverage | Separate tool per file type, run one file at a time | Excel, Word, and PDF in one pass |
| PII in hidden content | Flags that hidden content exists, not what's in it | Scans hidden sheets and tracked changes for PII directly |
| Consistency | Depends on someone remembering to run it | Run as a required step in an outbound workflow |
| Proof of check | No record that an inspection happened | Timestamped, exportable audit report per file |
Ready to check what's actually in your documents?
Tell us what kind of files you're sending out and where they're going, and we'll set up a walkthrough with your own documents.
contact@srivasistatech.com